Enter hours or days according to the charging unit agreed with the customer. Three hours at an hourly rate and three days at a daily rate represent different supplies and amounts. Do not choose the unit from an internal timesheet convention without checking how the work was sold.
Time-based quantities need the same evidence checks as other parts of the line-item workflow. Start with approved work records and the agreed rate, then decide how those records translate into the invoice. The creator multiplies the entered quantity by the entered unit price; it does not interpret working schedules or contractual definitions of a day.
Establish the billing unit first
An agreement may charge by the hour, half-day session, full day or fixed engagement. Identify that basis before entering a value. A full-day workshop might have a fixed daily fee even if the trainer’s attendance record contains a different number of clock hours.
Do not assume one day always means eight hours. A customer contract might define a billable day differently or provide a specific rule for partial days. Use that rule consistently and retain the agreement or approval that supports it. If no rule exists, clarify the intended charge rather than inventing a conversion.
For example, two days at 360.00 per day produce a different commercial statement from sixteen hours at 45.00. Even when the arithmetic matches, the unit choice can affect how a recipient checks the work against their order or how a later correction is calculated.
Convert minutes carefully
When billing by hours, minutes are a fraction of sixty, not a decimal suffix. One hour and thirty minutes is 1.5 hours. Writing 1.30 means one and three tenths of an hour, which is eighteen minutes after the first hour. The app does not recognise a colon-based duration input.
A record of two hours and fifteen minutes becomes 2.25 hours. Multiply that by the agreed hourly price, then review the resulting amount. Keep the original time record so a reviewer can follow the conversion without reconstructing it from the rounded money value alone.
Some minute values produce recurring decimal hours. Apply the agreed billing increment and the app’s four-decimal quantity limit deliberately. Do not silently round a duration upward simply because a shorter decimal is easier to enter. Where the agreement requires precision the creator cannot express, use a suitable invoicing process.
Separate rates and activities where necessary
Work at different rates needs separate calculation bases. Standard support at 55.00 per hour and separately agreed specialist work at 80.00 per hour should not be combined into one averaged rate unless that is the accepted billing arrangement and recipient requirements allow it.
Likewise, hourly work and daily attendance cannot share one meaningful quantity field. Separate lines make the unit and price visible for each charge. Keep the descriptions specific enough that the customer can connect the rows to approved records without receiving your entire internal timesheet.
If several employees performed the same service at one agreed rate, grouping may be appropriate. Check the customer agreement and approval process first. Names, internal pay rates and confidential staffing notes do not automatically belong on the customer-facing invoice simply because they appear in the source timesheet.
Handle partial units transparently
A half-day may be quantity 0.5 at the agreed daily rate if the contract actually permits proportional charging. It could instead be a separately priced session. Those arrangements are not equivalent when a half-day fee differs from half the full-day fee.
The guide to fractional quantities explains how to preserve the quantity basis and precision. For time billing, document both the original duration and the rule used to reach the billable quantity. That record helps distinguish a legitimate billing increment from an accidental rounding change.
Avoid using the description as a hidden second calculation. A sentence saying “minimum four hours” beside quantity three leaves the intended amount unclear. Resolve the billable quantity from the agreement, enter it explicitly and use a concise explanation only where the customer needs that context.
Check the completed service line
Compare the quantity with the approved period and make sure the same work is not billed again on another row. Repeated monthly services need particular care when copying a draft, because the previous period’s description can survive even after the quantity is updated.
Read the unit label in the preview. A correct number beside “item” may still be confusing when the price is hourly. The unit field is editable text, so change it to a clear label that matches the charge. This does not create a validated standard unit code.
Finally, review the line amount after discounts and manually entered tax information. A correct time conversion is only one part of a correct invoice. The app does not approve timesheets, decide billable time or verify tax treatment. Keep those decisions supported by the appropriate business records before using the final export.
If a supervisor approved the time record, confirm that the approval covers the same scope and period you are billing. Approval of attendance is not necessarily approval of every recorded hour as chargeable customer work.